Views and filters

Switch between the Gantt, table and calendar, zoom the timeline, and filter down to what you need to see.

Almost everything on this page changes only what you see on your screen. Nothing in the schedule changes, and other people keep their own settings. The one exception is folding steps, which is saved with the schedule. To share a setup, save it with a link or snapshot. See Saved views.

Gantt, Table and Calendar #

Pick a view with the tabs on the right of the scheme bar:

Gantt: the task list on the left, bars on a timeline on the right. Weekends are shaded, today has a line, and the project end is marked END.
Table: one row per task with more columns, like Depends on, Assignees, Tags and Notes.
Calendar: a month grid. Use ‹ and › to change months and Today to come back. Milestones & ends fades the day-to-day work and shows just the milestones and each task's final day. Everything shows it all again.

Zoom #

Month, Week and Day in the toolbar set how wide each day is in the Gantt. Today scrolls the timeline back to today.
− and + in the bottom bar zoom the whole view out or in. Click the percentage to go back to 100%.

Columns #

In the Gantt or the table, click Columns (the gear in the Gantt's header row) to:

tick columns on or off (Task is always shown)
move a column with ↑ and ↓
go back to the start with Reset columns

Drag the edge of a column header to resize it. Some columns only show while a feature is on: Float and Driven by with the critical path, and Δ with a comparison. See Critical path and baselines.

Display switches #

Headers: shows or hides the group header rows.
Holidays: shows or hides the holiday highlights. The ▾ next to it sets which holidays the office observes. See Tasks and dependencies.
◆ Moments: rings every milestone and draws a guide line at its date.
Prefixes ▾: shows each task's group prefix. See Groups and codes.

Look ahead #

In the filter bar, Next 2 weeks, Next month and Next quarter show only what's running or starting in that window. The timeline zooms to fit and draws a labeled line where the window ends. The two weeks after it fade out instead of stopping dead.

Click the same button again to turn it off and go back to your own zoom.

Filter the tasks #

These chips appear in the filter bar when they apply. Each shows a count.

Starred: show only starred tasks.
Hidden: show tasks you've hidden. They still schedule while hidden.
Sub-milestones: show sub-milestones. They're off until you turn them on. See Milestones and steps.
Group: show one group only, or (ungrouped) for tasks without one.
Hide done: hide tasks marked done. They still schedule while hidden.

Filter by tag #

When tasks have tags, they show after Filter in the filter bar. Click a tag to show only tasks that carry it. Click more tags to widen or narrow the list:

Any: tasks that carry any of the picked tags (the default).
All: only tasks that carry all of them.

Clear the filters #

While a filter is on, the filter bar shows how many tasks are showing, and Clear turns the filters off.

⇩ Save as image… next to it saves exactly the filtered view as a PDF or picture. See Import and export.

Fold everything #

At the right end of the filter bar:

Collapse groups folds every group to its header. Expand groups opens them all.
Collapse steps folds every parent task to its summary bar. Expand steps shows the steps again. Folded steps are saved with the schedule, so everyone sees them folded.