PINs
Any view-only link can require a PIN that viewers type before anything shows.
A PIN adds a second lock to a view-only link. Without the PIN, the link shows nothing of your work.
Require a PIN #
When a link is on, its address shows on the line under it. Click Add PIN there.
- By default you get a random 4-digit PIN.
- To set your own, click Change and type 4 to 8 digits, like a project number your team already knows. Click Random to draw a new random one instead.
Click Copy link + PIN to copy both together.
To remove a PIN, click Remove and confirm. After that, anyone with the link can open it.
Send the PIN separately #
The PIN only helps if it doesn't travel with the link. Send the link one way (say, email) and the PIN another (a text message or a phone call).
What viewers see #
Someone opening a PIN link sees a short prompt: "This link has a PIN." Once they type the right one, the page opens. Their browser remembers it for a while, so they aren't asked every time.
Wrong tries pause PIN entry #
After a round of wrong PINs, PIN entry pauses for a while. Each further round pauses it for longer. During a pause, even the right PIN is refused, so guessing doesn't pay.
The link box shows how many wrong tries there have been, and when a pause ends. Changing the PIN lifts the pause.
Changing the PIN #
When you change or remove a PIN, everyone who opened the link with the old PIN has to type the new one. Pages they already have open ask again within a few minutes.
Staffing plans start with a PIN on #
Links to a staffing plan get a PIN automatically. You can still change it, or switch it off for one link.
A staffing plan's team PTO calendar is different: it never has a PIN, because calendar apps can't type one.