Team PTO calendar
A calendar of who's out and when, from a staffing plan, that the team subscribes to in Outlook or Google.
A staffing plan can publish the team's time off as a calendar. People subscribe to it once, and it stays current as time off changes in the plan.
What it shows #
Only names and the dates people are out. For part days, it adds how many hours a day they're out.
It shows no hours worked, roles, packages, or anything else from the plan. The plan doesn't store a reason for time off, so there's none to show.
Each entry shows as free time, so a teammate's PTO doesn't block your own calendar.
No PIN #
The PTO calendar has no PIN. Calendar apps fetch it on their own, with no one there to type one. Anyone with the URL can see it, so send it to the team only.
Turn it on #
- Open the staffing plan.
- Open Share / Snapshots. Team PTO calendar is the top row.
- Flip the switch on. The subscription URL appears on the same row.
- Copy the URL and send it to the team.
Only the plan's author, or the firm's (or project's) owners and admins, can turn it on or change it.
To subscribe, follow the same steps as a schedule feed: Outlook or Google Calendar.
Name style #
Names, next to the switch, sets how people appear:
| Setting | Example |
|---|---|
| First name + 2 letters (the default) | Casey Pa. |
| First name + last initial | Casey P. |
| Full name | Casey Park |
| Initials | CP |
If two people would look the same, the calendar adds letters until they don't.
Changing the style keeps the same URL. Subscribers see the new names the next time their calendar updates.
Turn it off #
Flip the switch off and confirm. It stops for everyone subscribed. Their calendar app shows an error or an empty calendar.
Turning it on again makes a new URL. You'll need to send that one out again.