Staffing grid

Book people on packages week by week, and see whether the hours staffed cover each package's work.

The Staffing page is a grid of hours: packages and people down the side, weeks across the top. It covers the weeks set in the view bar.

What's on the page #

From top to bottom:

+ Package ▾, to add packages. See Packages and deadlines.
The week columns. This week's column is outlined, and a ◆ marks a week with a deadline.
Schedule: a chart of the packages and the schedule tasks you picked. See The schedule chart.
Hours by package: each package, then who's booked on it. The bold row adds them up.
Load: each person's hours booked of the hours they have, week by week.

By package and By person, in the grid's top-left corner, switch the rows. By person lists each person, then the packages they're on. Bullpen remembers the choice on this device.

Put someone on a package #

Under a package, pick a name in + Add someone. Grouped by person, use + Put on a package under their name.

If they're on no other package, they're booked Full time.
If they're already on another package, they're booked Fit to work on this one.

How a row books hours #

Each row has three buttons:

Full time: their normal week, every week of the package's window. Type a percent beside it for part time (50 = half time).
Fit to work: just enough each week, from today, to finish the work assigned to them by the deadline. With no work assigned, it says no work yet.
Typed: the hours you type in each week.

Type in any cell and the row turns into Typed, keeping what it was booking in the other weeks. ⌫ clears every typed week on the row. × takes the person off the package.

Every mode means a normal week. Holidays and time off come off by themselves, so Full time in a week with one holiday books four days. See Time off.

Reading the cells #

Outside the package's dates: the cell is faded. Hours typed there aren't counted.
Red: the person is booked past their hours that week, across all their packages.
Purple: time off. Only the days they're out turn purple; out all week reads PTO.

Point at a cell for the reason.

Work against staffed #

Each package's row shows its due date, how far off it is, and two numbers: hours of work and hours staffed. They turn red when the staffing falls short.

Click why? to see where the numbers come from:

Hours of work: the package's estimate still to do (its hours, less % done, plus tasks). It doesn't go down by itself as weeks pass. Mark % done, or update the hours.
Hours staffed: what's booked inside the package's dates, less days already past, office holidays, people's time off, and hours over someone's normal week.

Plan settings #

Plan ▾ in the toolbar holds two settings, saved with the plan:

Hours of work: Estimate left (the default) uses each package's estimate. Booked hours (ETC) uses the hours booked in the grid from today to each deadline, so the gap only shows what holidays, time off and overbooking take out.
Ignore overbooking: booking someone past their week is fine. No overbooked checks, nothing red for it, and every booked hour counts.

The Load rows #

Each cell reads booked hours over the hours that person has that week, like "32/40". Holidays and time off are already taken out. Red means overbooked; a week they're out entirely reads PTO.

The schedule chart #

The Schedule band draws packages and schedule tasks across the same week columns as the hours. It's view only: change dates in the schedule itself.

What shows… opens What shows on the chart. Untick packages to keep them off the chart (they stay in the grid). Under Schedule tasks, search, filter by group, and tick the tasks to show. Show all listed (with the count) and Hide all listed work on the list as filtered. dependency arrows turns the arrows on or off.
The refresh button gets the schedule's latest dates.
× on a row takes it off the chart.

Assign someone to a schedule task #

Click a task's name on the chart. In the window that opens:

Pick Who? (or leave it unassigned).
Type an Area if the task covers several buildings, like "DCB".
Type Hours and pick the package they count toward.
Click Add, then Done.

Those hours count toward the package, for that person.