Schedule calendar feeds

A schedule can publish its milestones as a calendar that people subscribe to. When the schedule changes, their calendar follows.

It needs the live link #

The calendar feed belongs to the schedule's live link. Turn the live link on in Share / Snapshots, and the Outlook calendar row at the top of the window shows the feed's URL.

The feed URL is different from the view link. Holding the view link alone doesn't open the calendar.

If you turn the live link off, the feed stops working right away. Turning the live link on again makes a new view link and a new feed URL.

What's in the calendar #

By default, the calendar holds the schedule's milestones: their names and dates, plus their tags and notes.

To choose what goes in, open Import / Export → Calendar contents. Tick any task to add it (a task that spans several days shows across those days), or untick a milestone to take it out. The same choice applies to the calendar download.

Subscribe in Outlook #

1. Copy the URL from the Calendar subscription box.
2. In Outlook, choose Add calendar → Subscribe from web.
3. Paste the URL, name the calendar, and save.

Subscribe in Google Calendar #

1. Copy the URL from the Calendar subscription box.
2. In Google Calendar, next to Other calendars, click + and choose From URL.
3. Paste the URL and add the calendar.

When changes show up #

Calendar apps refresh on their own schedule, not ours. Outlook can take a few hours to show an edit.

To force Outlook to refresh now, remove the calendar and subscribe again with the same URL.

Anyone with the URL can see it #

The feed has no PIN and no sign-in, because calendar apps can't type one. Anyone with the URL sees what's in the calendar. Send it only to the people who should have it.

If the URL gets out, see If a link leaks.

Team time off #

The team's PTO is a separate calendar that comes from the staffing plan. See Team PTO calendar.